Specialist, Programming and Events

Background and General Scope of Position

Reporting to the Senior Manager, Programming & Events, the Specialist, Programming & Events is a highly energetic and creative individual who plays a key role in executing event activations and community programming. The ideal candidate is a detail-oriented, task-driven self-starter eager to contribute to CMLC’s fast-paced team, which leads events and placemaking programs for East Village, Calgary’s Culture + Entertainment District (C+E), and other CMLC projects.

This full-time position supports a robust programming strategy designed to connect diverse audiences to the communities in which CMLC operates. The role involves a mix of weekday, evening and weekend hours, totaling a standard 37.5 hour workweek, encompassing office-based tasks and year-round outdoor event execution.

The Specialist, Programming & Events brings 4+ years of experience in community programming and event logistics, including venue operations, creative event activations, team coordination, and partner collaboration. They/she/he possess event team leadership experience, exceptional organizational skills, and clear verbal and written communication abilities.

The successful candidate excels at managing multiple tasks within a structured workplace, demonstrates a strong understanding of workflows, supports collaborative initiatives, and communicates effectively with cross-functional teams. They/she/he values teamwork and thrives in collaboration with colleagues and external stakeholders, including vendors, community partners, performers, and production suppliers.

Event and programming activations are delivered in a dynamic outdoor urban setting, requiring engagement with a diverse audience and participants from various socio-economic backgrounds. Successful execution involves physical readiness to handle event setup and breakdown, including tents, tables, and other event supplies. A strong commitment to accuracy, attention to detail, and dedication to excellence is essential to ensure events are carried out seamlessly and professionally. The successful candidate is aligned with CMLC’s organizational mandate and values.

Position Details

Key Accountabilities/Deliverables:

• Maintain a comprehensive year-round calendar of internal and external events involving 65+ partner organizations, ensuring accurate scheduling
• Support the ideation, planning, and delivery of programs and brand events, elevating guest experiences, fostering engagement, and driving visitation to CMLC-managed spaces
• Support the part-time event team, overseeing shift scheduling, preparation of shift information, providing on-shift guidance
• Lead the venue booking process for external event organizers, managing event document collection, navigating venue considerations, and overall alignment with CMLC priorities
• Arrange event logistics for events including site visits, setup, teardown, and communicating details to cross-functional teams to ensure seamless execution
• Serve as the on-site representative for events, most of which take place during evenings and weekends, coordinating with vendors, artists, entertainers, external event organizers, and guests to ensure a safe and engaging experience
• Collaborate with the Marketing department on promotional plans that enhance visibility and awareness of events and programs
• Establish and maintain relationships with partner organizations and community stakeholders to foster collaboration
• Represent CMLC during events, maintaining consistent messaging aligned with communications and marketing objectives and project milestones
• Assist with inventory management of event supplies and engagement tools, ensuring spaces are organized and properly maintained
• Collect and organize detailed event records for reporting and future decision making, including metrics and insights
• Support CMLC team initiatives by contributing to administrative duties, budget management, and cross-departmental collaboration as assigned

Critical Core Competencies

• Collaboration
• Creative Adaptability
• Client-Service Focus
• Drive for Results

Key Functional Skills

• Creative collaborator
• Engaging communicator
• Solution oriented problem solver
• Detail-oriented and organized event management
• Adaptable and comfortable with change
• Strong partner relationships and negotiations
• Proven time management skills with ability to navigate multiple deliverables and deadlines

Qualifications

Essential Relevant Experience

• Minimum 4+ years community programming and event execution experience with relevant training and progression in event related roles and a desire to build a career in events and programming
• Post-secondary education in Event Management, Marketing, or Communications preferred
• Excellent written and verbal communications skills in both formal and informal settings
• Strong knowledge of Microsoft Office including Outlook, Word, Excel and Powerpoint
• Experience working with diverse communities and numerous organizations
• Experience in real estate and/or land development industry is considered an asset
• Knowledge of social media platforms and promotional strategies is an asset

Application:

Applicants are to submit a cover letter and resume to careers@calgarymlc.ca by Thursday, February 13, 2025.